ADVISORY SERVICES

Contract Compliance

Contract language and structure is multi-faceted and complex, and has wide ranging impacts on your supplier relationships.

An Illumis Contract Compliance Review will identify all potential risk areas and provide strategies to ensure they are appropriately mitigated.

 

Our team of experienced analysts will review all of your supplier contracts and ensure that you are offered the highest level of protection to all areas of exposure.

Audit. Protect. Improve.

Audit Clause Review

We will review your master agreement to ensure that not only is a comprehensive audit clause in place, but that it grants you access to audit the appropriate information for a duration that is not unduly constrained.

Price Change Protection

Our analysts review language surrounding price changes to ensure that your supplier is providing you timely notification before increasing your costs.

Insurance Guidelines

Most master agreements outline the insurance policies and limits that are to be carried by your suppliers. We will review to ensure that the requirements are correct and reasonable, and that your suppliers actually hold policies matching the contract.

Document Hierarchy

Do your contracts clearly state the order of governance of your agreements? If they do, we will ensure that the hierarchy is being correctly followed. If they do not, we will provide you with the hierarchy we believe offers you the highest level of protection.

Fee Calculation Methods

We will ensure that your supplier is only assessing fees for agreed upon items, and that all superfluous fees (such as pass through costs) are excluded.

Real Results

Findings, recommendations and recoveries.

The Evaluation

Prices for technology goods for our client changed multiple times during the year. And those prices were not always updated on a timely basis for invoicing purposes, resulting in goods being overbilled. The contract stipulated that any price decreases would be reflected on all outstanding deliveries and subsequent orders, but in reality, they were not.

 

Additionally, it was discovered that the foreign exchange rate being used on non-domestic purchases was not consistent with the method detailed in the contract. It was also determined that purchases for items not on the standards list were not being discounted.

The Recommendation

Our team recommended process changes for both the supplier and our client to enhance invoice and invoice verification controls. As well, we recommended procedures to improve the process of updated price changes on both open and future orders.

The Result

Approximately $1.5 million recovered and approximately $100,000 annual savings obtained by implementing a discount structure for all non-standard products versus paying list price.

Tony Brush

President / CEO

Working for Illumis for 21 years, Brush has been instrumental in the growth of the company. Brush served as Vice President at Illumis before stepping into the role of President / CEO and has been involved in all aspects of the company’s business throughout his career.

 

Brush’s approach to his role centers on the motto of Illumis, Bright Ideas for Better Profits. Known for his loyalty, team building, and tough but fair expectations, he empowers employees to deliver, therefore fostering a company culture that ensures customers can count on people.