Changing an ERP system involves a substantial amount of thought, time, effort and expense. The process begins by drafting a thorough plan with the understanding that all procure-to-pay activity begins with the vendor file. It is imperative that this file has the highest data quality prior to implementation, a process of which contains countless steps and numerous departments.
This time can be disruptive, chaotic and can mean overpayments, underpayments, erroneous payments and other errors take place before, during and after moving to the new platform.
Processes and procedures are fluid in your organization and with your suppliers. Changes abound internally and externally. Are your suppliers being asked to submit invoices differently? Are they changing the way they interact with your company? During this period of transition, everyone has a heavy workload.
Each organization handles the cutover differently. You could implement a hard cutoff of the old system and payout existing invoices and input new invoices in new ERP or you may run dual systems for a period of time.
Another factor that has complicated this process in the last few years is the advent of remote or hybrid workforce models. This presents a new set of challenges and deserves additional attention.
The project plan should always include a vendor master review and cleanse. All AP tasks begin with the vendor master file, so it’s imperative that it remains a primary area of focus.
At Illumis, we are dedicated to helping you with your ERP implementation with IBIS™ Vendor Scrub application.
IBIS™ utilizes the technology of IQ to do all the heavy lifting by utilizing fuzzy and phonetic logic to uncover near matches such as Bill vs. William. We then identify relationships that exist between seemingly unrelated vendors so you can clean, validate and standardize your vendor master.
We provide a report that scores each vendor group. The scrub delivers visibility into most favorable terms, preferred payment methods, consolidated spending and more. This allows you to direct your internal resources where the greatest corporate impact can be realized.
At Illumis, we are here to help you reduce the risk of payment errors, identify incomplete data, stay compliant and be confident that you can trust your data.
Once a cleanup is done, the new ERP and vendor master can provide a solid foundation for the implementation. Everything that happens in the procure-to-pay process begins with the vendor master.
Illumis and IQ technology will make vendor management easier than ever.
Working for Illumis for 21 years, Brush has been instrumental in the growth of the company. Brush served as Vice President at Illumis before stepping into the role of President / CEO and has been involved in all aspects of the company’s business throughout his career.
Brush’s approach to his role centers on the motto of Illumis, Bright Ideas for Better Profits. Known for his loyalty, team building, and tough but fair expectations, he empowers employees to deliver, therefore fostering a company culture that ensures customers can count on people.